Since 2014, information regarding the beneficial owners of Ukrainian legal entities must be registered in the Unified State Register of Legal Entities, Private Entrepreneurs and Civil Formations. Following the most recent amendments at the end of 2018, it is mandatory to enter information about beneficiaries on the registration forms at the time of every registration (according to the order of the Ministry of Justice as of 29.08.2018 No.2824/5). So even minor amendments to the register (e.g. change in the company's address or director) require the submission of information on the beneficiaries (even if the information on beneficiaries in the register is already complete and correct).
Only state and municipal enterprises are exempt from the obligation to submit information about their beneficiaries (according to Art. 64-1 of the Commercial Code of Ukraine).
The definition of an ultimate beneficial owner is provided for by the Law of Ukraine On Prevention and Counteraction to Legalization (Laundering) of the Proceeds from Crime, Terrorist Financing and Financing of the Proliferation of Weapons of Mass Destruction.
An ultimate beneficial owner (controller) shall mean an individual who, regardless of the formal ownership, is able to exert a decisive influence over the management or business activity of a legal entity directly or through other persons, particularly by:
or who alone, or together with other related individuals or legal entities, holds a 25% or greater share in the charter capital or has 25% or more votes in the legal entity.
The following information on beneficiaries should be included in the Unified State Register:
It should be noted that no confirmation documents are required. However, the persons responsible may be liable if it transpires that the submitted information was incorrect (including criminal liability for deliberately submitting false information during the state registration of a legal entity – Art. 205-1 of the Criminal Code of Ukraine).
If information about the beneficiaries cannot be provided (for example, shares of the company are traded via the stock exchange), a relevant statement should be included in the register.
The basic information on beneficiaries (including their full names and addresses) is freely available on request via the Unified State Register portal (only in Ukrainian): https://usr.minjust.gov.ua/ua/freesearch
The same information can also be provided in the form of pre-paid extract from the register.
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