Setting up and operating a whistleblower reporting office done the simple way! Implement legal requirements quickly, easily and cost-effectively with WhistleblowerManager by wts. With our whistleblower protection system, potential violations will be identified at an early stage and responded to appropriately in order to minimize financial and legal risks. We offer you a compliant and user-friendly solution to meet with legal requirements and promote an ethical corporate culture.
The legislator has regulated the protection of whistleblowers and persons who are the subject of a report or disclosure or people otherwise affected by the Whistleblower Protection Act, which came into force on July 2nd, 2023. All persons who have obtained and reported information about violations in connection with their employment or prior are protected. For this purpose, the legislator has obligated employers - generally those with more than 50 employees - to set up and operate a whistleblower protection system (reporting office) to which employees can turn to.
What sounds complex can be solved quickly, easily and legally compliant. With the implementation of our digital whistleblower protection system WhistleblowerManager by wts, your employees gain secure and confidential access to a reporting office through which they can report violations, grievances or illegal activities. Our WhistleblowerManager by wts provides a user-friendly platform that allows employees to easily and securely submit whistleblowing reports through various channels such as the web, email or via phone. We guarantee the confidentiality and anonymity of whistleblowers and ensure that their identity remains protected.
Our WhistleblowerManager by wts takes over the management and further processing of incoming notifications within the framework of largely automated processes. On demand, trained compliance teams in our Legal Operate department take on the tasks of quickly reviewing and analyzing incoming reports, proposing recommendations for appropriate measures, and accompanying and monitoring their implementation. WhistleblowerManager by wts offers functions such as deadline control, automated communication as well as escalation processes to ensure that important reports are not overlooked, as well as tools for secure communication with whistleblowers.
As part of our Professional Services, we work closely with your legal department or compliance teams to ensure that WhistleblowerManager by wts is optimally adapted to your company's specific requirements and policies. Also, we assist our clients in implementing a proactive whistleblower protection program. We provide training and resources to raise awareness of a whistleblowers value and create an environment that fosters openness and accountability.
Rely on our years of experience and commitment for compliance to protect your company from risks and promote a culture of integrity.
WhistleblowerManager by wts - our services in an overview:
Basic Services
Our WhistleblowerManager by wts is a whistleblower protection tool designed to meet legal requirements. The following services are included:
Operating the digital reporting office
- Setting-up and operating a digital reporting office;
- Opening the digital reporting office to third parties who, in the course of their employment activities, are in contact with the respective employer who is obliged to set up the reporting office or with the respective organizational unit;
- Receiving messages verbally (telephone or other form of voice transmission) or digitally in text form, as well as managing and processing the requests;
- Enabling submission of anonymous reports, including processing of reports received anonymously;
- Developing role and authorization concepts including ensuring access for the persons responsible to receive and process the messages;
- Managing deadlines, organizing exchanges via personal meetings or by means of telephone / video conferences;
- Providing for audit-proof documentation and archiving systems
Guiding the reporting procedure
- Confirming the reception of a digital report within the legal timeframe;
- Controlling if the reported violation falls within the scope of the Whistleblower Protection Act;
- Providng the whistleblower with a person of contact;
- Verifying reasonability of the reported issue;
- Requesting additional information from the whistleblower;
- Proposing of appropriate follow-up measures;
- Reporting back to the whistleblower within the legally set out timeframe
Preparing and recommending follow-up measures
As part of the proposal for appropriate follow-up measures to the client, in particular the following options may be considered:
- Initiation and conduct of an internal investigation in your company or at the respective organizational unit;
- Referral of the whistleblower to other competent authorities;
- Closing the case for lack of evidence or other reasons;
- Referring the case for further investigation to (i) an internal investigation unit at the employing company or organizational unit, or (ii) a competent authority;
- Communication with the whistleblower
Premium Services:
In the premium version our WhistleblowerManager by wts can be altered to meet the specific requirements of our clients:
Procedural Consultation
- We work closely with your legal department or compliance teams to ensure that our WhistleblowerManager by wts is optimally adapted to your company's specific requirements and policies;
- We also support our clients in implementing a proactive whistleblower protection program
Customizing
- With the technology we use, we can seamlessly adapt to your organization and processes on request;
- Setting up interfaces to existing systems on demand
Further included services
- Creation of an internal corporate policy on whistleblower protection;
- Inhouse training and providing of further resources;
- Further consultation and coordination as required
The wts-staff assigned with the tasks of a digital reporting office acts independently in the exercise of their activities; in particular, it is ensured that the tasks and duties do not lead to conflicts of interest. It is guaranteed that the personnel assigned with the tasks of the reporting office possess the necessary expertise.
Upon request, we will confirm compliance with the relevant organizational duties of our client's board of directors or management in order to reduce personal liability risks.
